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Hosted Telephony From Rustyice Solutions

rs_logo-with-wordsRustyice Solutions Ltd. is helping to transform the way businesses communicate. We provide each customer with a single communications platform that addresses the needs of every employee, regardless of their location or the device they use.

Our cloud-based platform delivers a range of feature-rich voice, video and unifed communications solutions to your business. We help you to improve the way you communicate with your customers, increasing collaboration and ensuring maximum productivity from every employee.

JARGON BUSTER

WHAT IS HOSTED TELEPHONY?

Hosted Telephony, also known as Cloud Telephony, is where organisations access business telephony as a service. In essence, the capabilities of a traditional PBX are delivered as a service from the cloud, providing comprehensive telephony functionality directly to each extension, regardless of location.

This exible solution enables organisations to scale effortlessly and add functionality on a simple pay-as-you-use basis; including Advanced Hosted Telephony, Collaboration, Mobile Integration and Contact Centre capabilities.

Hosted Telephony is transforming the way companies communicate. Regardless of your company size or the physical location of your employees, you are able to deliver feature-rich business communications to every employee, from the cloud, wherever they may be in the world.

hosted-telepyThrough Hosted Telephony, businesses are easily able to react to change while maintaining best-in-class communications capability, enjoying:

REDUCED COSTS

With Rustyice Hosted Telephony there is no up-front capital investment required. Simply subscribe to one of our “All Inclusive” minutes bundles or take our “Pay-As-You-Use” service where you benefit from free calls between offices or employees working at home or significantly cheaper local, national and international call charges.

ADVANCED FEATURES

Take advantage of enterprise level telephony features such as Auto Attendant, Receptionist Console, Call Centre and Call Recording. Improve the efficiency of your workforce through Presence, Click-to-Dial and Contact Database Integration. Take total control of your services using our sophisticated online management portal.

INCREASED AGILITY

Flex your usage up and down in response to demand or any season fluctuations. Scale rapidly without committing to long contracts. Deploy satellite workers and seamlessly transition between different locations and offices. Take calls on the move, anywhere around the world.

FUTURE PROOF TECHNOLOGY

At Rustyice Solutions we work with key technology partners to ensure that the platform adheres to the latest versions and industry standards. A constantly evolving roadmap allows our customers to benefit automatically from the latest features and developments.

Our customers are freed from the operational and financial burden of maintaining their own equipment and software.

ASSURED RELIABILITY

Use your own, or take a business grade Inclarity broadband or fibre connection for an assured telephony experience which does not touch the public Internet. Set up cloud-based call divert rules in advance – or in real time – to capture all of your incoming calls in the event that your office experiences any local network problems. The Inclarity platform offers 99.999% availability, and in fact we achieved 100% availability across the 12 months of 2015.

HOSTED VIDEO CAPABILITY

Cloud-hosted Pay-As-You-Use video conferencing capabilities mean that there is no need for expensive dedicated meeting room equipment, complex video bridges or changes to your network. Simply connect to a meeting using your desktop, tablet or smartphone and communicate with colleagues and clients wherever they are in the world with excellent sound and picture quality.

CALL CENTRE

Call Centre is an advanced telephony feature that allows a business to better manage its incoming calls, and to ensure that these calls are answered by the correct personnel.

  • Allow agents to control how they advertise their availability for receiving calls
  • Give each agent a specialised dashboard to better manage their calls
  • Queue inbound calls, and play announcements / estimated waiting times to the callers
  • Define busy, out of hours, holiday and emergency failover responses
  • Review the availability and productivity of agents using Rustyice Reporting
  • Define the skill levels of your agents for skills based routing (Premium only)CALL RECORDINGWith Inclarity Hosted Telephony there is no need for expensive on-premise call recording, this capability is embedded within our cloud and can be switched on for particular lines or particular users.
  • User-defined recording for inbound or outbound, external and internal calls
  • Recordings are retained for 6 months as standard (with the option to extend)
  • Simple storage, search, download and playback of calls
  • Fully FSA compliant

CALL REPORTING

Rustyice Call Reporting enables you to obtain a full picture of your inbound and outbound call history so you can manage your business communications.

• Powerful GUI enables you to de ne and run reports

• Comprehensive range of standard reports

• Ability to tailor reports for your specific needs

• Leverage account codes to enable customer billing

• Schedule reports to be sent automatically to you by email

• Select from a wide range of chart and graph options to show your report data in a graphical format

AUTO-ATTENDANT

Auto-Attendant provides the ability to automate the management of inbound calls using voice prompts to identify which services are required and directing the call appropriately.

  • Direct calls to specific extensions
  • Look up individuals in the corporate directory
  • Route calls based on department or service required

Rustyice Hosted Unified Communications (UC) delivers both improvements in the productivity of your staff and an increase in the level of collaboration across your entire organisation.

The Rustyice UC Client is a desktop application that helps you integrate your telephone activity with the rest of your business processes. UC users can access their contacts more easily, and can identify the context of incoming calls more effectively, leading to a boost in productivity and efficiency. When integrated with CRM, accounting or ticketing systems, UC users can instantly spawn or pop the relevant contact records to perform essential tasks more quickly.

UC users can also use the integral Telephone Presence dashboard to see the real-time telephone status of their colleagues, and can instantly identify when these users are not available to take calls or call transfers. User collaboration on projects is improved by knowing when everyone is available to speak.

CALL PREVIEW

Receive an alert on your desktop to notify you that you are making or receiving a call. If the called/calling number is on your Address Book, then you will also see your contact’s name.

OUTLOOK INTEGRATION

Automatically access your MS Outlook Contact Cards for Call Preview, and enable click-to-dial within the MS Outlook desktop application.

OTHER APPLICATION INTEGRATION

Open up lists of contacts from other 3rd party applications for Call Preview, Click-to-Dial and Screen Pop. Supported applications include common CRM packages such as ACT, Salesforce, Sage and MS Dynamics.

TELEPHONE PRESENCE DASHBOARD

Report your current telephone status to your fellow UC users, and access a dashboard showing the current telephone status of these users.

SKYPE FOR BUSINESS INTEGRATION

Push your telephone status so that it is visible to your MS Skype for Business environment. Dial fellow Skype users on their listed telephone numbers from the Inclarity platform.

BROWSER & CLIPBOARD CLICK-TO-DIAL

Enable your preferred desktop web browser so that any telephone numbers you see can be dialled with
a single click. Copy any number from any screen or application to your clipboard, so that it can be dialled with a single click.

IMPROVED CUSTOMER SERVICE

Automatically access customer details and presenting these along with the telephone call to enable a more professional service.

MORE EFFECTIVE COLLABORATION

Provide a real time view to each user showing who is available and so enable them to reach the right expert rst time.

IMPROVED USER EXPERIENCE

Making business telephony much easier to use and provide each user with the ability to work the way they want to work.

At Rustyice, we are proud of our track record of unrivalled customer support and service.

Based on industry leading Broadsoft cloud architecture, the Rustyice hosted telephony platform is recognised by our clients as one of the most reliable cloud services available.

99.999% service uptime

The platform offers 99.999% availability, and in fact it achieved 100% availability across the 12 months of 2015. Thanks to the resilient structure and key relationships with Broadsoft and other technology partners, our clients enjoy service continuity that is second to none.

Support calls answered within 5 seconds.

We like to practice what we preach, and as a telephony company, that means being at the end of the line when our customers call. Our Ayrshire based customer support team are available 24/7/365 to help you with any issues you have.

Most issues fixed in under 2 hours

We’ve been at the forefront of unified comms and telephony for over 12 years and our engineers and support staff have intimate knowledge and experience across our platform and the partner vendors we work with. This means issues are identified and rectified quickly and efficiently.

But it’s not just about the SLA

We constantly monitor both the availability and the quality of service of our hosted platform and ensure that not only do we resolve all issues against clearly defined SLAs, but we strongly believe that there’s more to customer support than complying with Service Level Agreements. We really care about offering the right service to our customers to suit their specific needs.

That means from the very outset, we take the time to understand each and every client’s unique business and communication needs. We then work with them and our network of technology partners to produce high-quality, hosted solutions that deliver genuine business value for the short-term and support business growth in the longer-term.

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Advanced management tools

System Management Tool (SMT)

A web based, real-time management interface which enables your IT administrator to easily and rapidly manage account settings and resources on-line. Dependent upon the provided system access level, you can use SMT to add new accounts and resources, edit existing account settings, allocate resources, produce reports and perform other administrative tasks. Administration can be specific to an individual user or terminal (e.g. IP phone), and general for multiple users, sites and companies.

Phone Manager

A simple, web-based interface which allows each end user to manage his or her own telephone number and associated service features. This interface is available and works the same way, regardless of what terminal (telephone) is deployed for the user to make and receive telephone calls.

 

HOW WE CAN HELP

ADVICE

Years of experience in deploying hosted telephony for hundreds of clients, across many industry sectors, enables us to add value to the relationship by advising on best practice. We provide guidance as to what works best for businesses like yours and how you can maximise the returns on your investment in cloud-based communications.

DEPLOYMENT

We focus on providing end-to-end solutions; from your connection to the public telephone network right the way through to the telephones on your employees’ desks. Our experience and expertise in VoIP is unrivalled, which enables us to seamlessly transition you to Rustyice Hosted Telephony and deliver the capabilities that you need to each and every user.

FLEXIBILITY

Where we differ from some of the larger players in the Unified Communications space is our ability and willingness to work to our customers’ needs. Our agility enables us to adapt our contract terms, our technical implementations and our SLAs to ensure they support customers’ specific needs, rather than imposing standard terms and standard functionality on them. While we can always provide advice on best practice, we’re always open to different ways of doing things if it’s of benefit to our customers.

If you’d like to know a little more, stick some detail into the form below and we will be in touch soon.

UK LLU breaks the 7 million unbundled line mark

The number of unbundled broadband connections in the UK has broken through the 7 million mark, making up around one third of all broadband connections according to data from the Office of the Telecommunications Adjudicator. The 7.03 million connections shows a massive surge since Ofcom overhauled the local loop unbundling (LLU) rules back in 2005 forcing BT to break off a new division called Openreach to manage the local telephone loop and provide equality of access between other companies and BT.

There are over 30 different companies providing unbundled services across the UK which has helped boost competition in the market. One clear example of the benefits of this is the changes in costs of broadband. At the end of 2005 a broadband service cost around £23.50 a month (excluding VAT) but this has decreased to an average of £13.31 today. How does that stack up against your own tarriff?

The bottom line is that broadband lines have now become as commoditised as electricity and gas supply. If you are not checking your own tariffs regularly and changing to follow the best deal you are most probably paying too much. If you would like to understand more clearly exactly how you can benefit from this increased competition in the telecom marketplace give us a call, free today on 0800 012 1090. The list of satisfied customers we help navigate through this minefield is always growing. Why not add yourselves to it?

On Hold Message Adapter for Small / Home Offices

Finally! Now your small business can sound like “the big boys!” We recently found a great little item that allows small and home offices with single-line and two-line phones to add a professional Message On Hold. This MOH adaptor gives you the ability to place people on hold directly by pressing the “1” and “2” buttons (for lines 1 and 2 respectively).

Virtually all Small Office / Home Office Phones have no ability to add a MOH (music on hold) input. They have what is known as “electronic hold”. This means when the Hold button is pressed on the phone, people are placed on hold but hear… absolutely NOTHING. That can prove to be deadly as people tend to hang up after a very short while in these situations, either believing they may have been hung up on or just feel they can spend their time more wisely and re-connect with you again later. Later may never come as they might find someone that will deal with them immediately at another supplier!

The Message On Hold adapter is placed between the wall jack and your 1-2 line phone and all you need to do is add a Message On Hold system player with a custom message production and “voila” your callers will be listening to useful information about your business instead of silence.

Rustyice Solutions offers a great start-up package which includes a USB Message On Hold unit and a fully customized message production about your company. The best part is there is currently introductory offer with a “recession buster” discount to get you up and running as easily and inexpensively as possible. This offer applies to all businesses, and small office / home office clients need only add the Message On Hold adapter to complete the package.

On Hold Adapter Features:

* Modular connections
* Place up to 2 callers on-hold
* Large easy-to-push buttons
* Blue LED status indicators
* Durable high-impact plastic case
* All cables included

Installation of the Message On Hold adapter is simple – so simple, our engineers at Rustyice Solutions will come along and install it for free – and don’t worry about working out what to say on your message as our team at Rustyice Solutions has been assisting it’s customers with scripting for over 10 years. Interested? Contact us today to find out more.

When did you last review your telephone service ?

If you have not reviewed your businesses telephone service strategy in the past 18 months , now is a good time to think about it. The telephone , like electricity and gas , are services we assume will always be working , and our concerns are cost and service level , but if you do not shop around you will be left behind. The marketplace is coninually shifting as providers compete for your business. If you do not consider your options regularly, you may well find that you are paying over the odds for a service which may well have been good value 12 months ago.

The line provider, line rental , ( LLU ) :
Typically this will be BT , Cable& Wireless , Virgin Media or one of many other mainstream providers. The line provider is responsible for getting a physical connection into your building that can carry a phone signal. Despite the advances in recent years in telephony technology, the vast majority of telephone and broadband network connections rely on a cable of some description to connect with the outside world via a local exchange. If this cable fails you will not have a working system, and in many cases it will be BT Openreach that repair the cable regardless of who you are leasing the line from as they are usually responsible for what is known as the “last mile” connection. Other than the obvious cost of leasing , make sure you can change line provider , if you want .

The service provider :
The “dialing tone” does not have to come from the same supplier that provides the physical connection. They are going to connect you with the world and bill you for the calls you make even if you think you are getting “free” calls. The choice of tariffs is huge, the difficulty is to find the best tariff for your actual usage. As mentioned above, this market is always very fluid. It pays to reassess your requirements every 12 months or so.

The internal systems:
If your business has more than a couple of telephones, it will probably make financial sense to utilise some form of internal exchange hardware. This can be from any number of manufacturers such as Asterisk, Avaya, Siemens and many others. The old switchboard clicking away in a back room that requires a specialist to make changes is rapidly being replaced by systems that take advantage of new technology and are cheaper to install and run. VOIP ( internet based phones systems ) have moved on from the original “Skype” offering business level service to a mind boggling array of services and companies willing to provide them. Like many of the computer programs installed on your PC , you will only use a few of the many available features, some are free and some have extra charges. The simplest advice is consider the benefits , rather than the features .

So, where do you start? Rustyice Solutions can not only assist in reviewing your telephone system and associated service contracts for line and calls, but will implement recommendations and monitor the value for money that your telephone systems and contracts provide for your business on an ongoing basis with a simple fee based on proven savings. If we can not save you money there is no charge. Contact us today to discuss how we at Rustyice Solutions can make your business telephone systems work harder for your business and also cost you less.